Managing Volunteers Remotely

An important topic among volunteer managers is how to keep volunteers engaged, especially considering the time constraints and other responsibilities that our volunteers have outside of their volunteer roles. Are there opportunities for your volunteers to contribute virtually by working in the comfort of their own homes? Below are some ideas you can use to help keep your volunteers engaged and your 4-H program moving forward.

Step 1: Keep the channels of communication open

Communication is vital to keeping your volunteers engaged. Volunteers will also be looking to you to provide them with organization updates and program changes or schedule adjustments. So be sure to keep the lines of communication open.

  • Keep your volunteers updated on the current situation of your 4-H program.
  • Reach out to your volunteers with personal calls and emails.
  • Establish volunteer phone friends and mentoring teams.

Step 2: Explore virtual opportunities for your volunteers

Now that we have all learned how to develop successful virtual programs, your volunteers may have opportunities to perform tasks remotely. Get out your to-do list that is a mile long and collaborate with your volunteers to see what they may be able to help you accomplish in a virtual world. Furthermore, find ways to involve your volunteers in managing virtual meetings, virtual programming, Facebook or Instagram Live events, and social media content. Some of your volunteers may be more skilled with technology than you realize.

Step 3: Think about training opportunities.

Are there specific training opportunities that your volunteers could complete remotely? Moreover, are there training materials that your volunteers could be developing right now? In our recent volunteer engagement survey, many of our volunteers requested opportunities to participate in regular in-person and online training. Therefore, now is an excellent time to revisit the training materials available to Louisiana 4-H volunteers and your program’s annual volunteer orientation and training plans.

Step 4: Let your volunteers know they still matter

Communication is essential, even during the quieter times of the year. Let your volunteers know what is going on and do your best to keep showing them they are a vital part of your organization. Continue to feature your volunteers on your social media posts, virtual videos, or celebration campaigns, and in electronic newsletters.

If you need any additional assistance on managing volunteers remotely, watch the training session, download the presentation, or contact Meggan Franks, Louisiana 4-H Volunteer & Leadership Specialist.

Resources

  • Volunteer Management Amid COVID-19. Volunteer Hub.
  • How to Become a Virtual Volunteer. The Balance Small Business.
  • Virtual Volunteering. Managing Work From Home Volunteers. VolunteerHub.org.

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6/26/2021 9:39:54 PM
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