Employee Related Information

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Updated: May 14, 2020- 10:00 a.m.

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Previous updates are in blue.

LSU AgCenter Guidelines on COVID-19

The following guidelines and recommendations are in effect until further notice by the Vice President for Agriculture.

We are following the directives from the LSU President, all in person meetings and events held on-campus or on AgCenter properties, as well as, AgCenter sponsored events through May 30th should be cancelled. This does not include events being held through video conferencing. Please continue to use available video and audio technology to allow for continuity of necessary group meetings.

Additional notifications regarding timelines for closures, cancellations and additional actions will be provided as soon as we receive updates.

All university-sponsored travel is currently suspended.

All faculty and staff should be aware of travel advisories and guidelines at the time of and during travel. International travel by state employees has been terminated through Executive Order by Governor John Bel Edwards. Special authorization from the Commissioner of Administration will be required for any exemption.

Any person with domestic or international travel plans could be subject to additional guidelines or restrictions in the future. Additionally, there is the possibility of self-isolation or quarantine, at a final destination or upon return, depending on guidelines in effect at the time of travel.

These guidelines apply to travel regardless of method of transportation (commercial travel, state vehicle or personal vehicle).

  1. Domestic Travel
    All domestic travel for official business is suspended.
    • All domestic travel will require approval by the Commissioner of Administration.
    • All faculty and staff should be aware of travel advisories and guidelines at the time of and during travel.
  2. International Travel by Faculty and Staff
    • All international travel for business by faculty and staff is prohibited.
    • For the latest travel advisories, visit the U.S. Department of State Web Site at: https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/
    • Faculty or staff members with existing international travel should wait until 15 days prior to the scheduled departure to cancel. There is not a timeframe established for the length of the prohibition on international travel.
    • Faculty and staff scheduled to attend an international conference should review cancellation clauses to determine timeline for cancellation notification for the reimbursement of any fees that have already been paid. If the conference requires notice of cancellation more than 15 days in advance in order to receive a refund, please cancel accordingly. This includes any associated airfare.
    • Any person with domestic or international travel plans could be subject to additional guidelines or restrictions in the future. Additionally, there is the possibility of self-isolation or quarantine, at a final destination or upon return, depending on guidelines in effect at the time of travel.
    • Students, faculty, and staff who are returning from international travels from any country are prohibited from returning to any and all university campuses, facilities, and activities during a 14-day period from the date of departure from that country, and may not return to campus unless they are asymptomatic for that period. As required by the Presidential Directive addendum to PM-13, employees and students must present a release to return to work from their personal physician or the Student Health Center.
    • All faculty and staff should be aware of travel advisories and guidelines at the time of and during travel.
  3. Personal Travel and Household Member Travel
    • Travel to cities and countries where the COVID-19 virus is spreading is not recommended. If you do travel to an international destination, LSU has implemented a requirement that you can only return to a university campus, facility or activity after 14 days from the date of departure from that country and if you have no symptoms. You should also make every attempt to return with enough lead time to self-isolate prior to when your university responsibilities begin.
    • Faculty and staff are required to notify their supervisor 48 hours prior to travel and immediately upon return to the United States. Self-isolation regulations will be enforced (Governor Proclamation 25 JBE 2020).
    • Faculty and staff with household members who intend to or have traveled to areas designated as Level 2 or above will be required to notify their supervisor and human resources 48 hours prior to travel and the anticipated return date of the family member, as well as, notification immediately upon their actual return to the United States (Governor Proclamation 25 JBE 2020).
    • All faculty and staff are required to notify their supervisor and human resources if the employee or household member develops symptoms associated with COVID-19 (Governor Proclamation 25 JBE 2020).
    • Any person with domestic or international travel plans could be subject to additional guidelines or restrictions in the future. Additionally, there is the possibility of self-isolation or quarantine, at a final destination or upon return, depending on guidelines in effect at the time of travel.
    • All faculty and staff should be aware of travel status and regulations at the time of travel.
    • Self-isolation regulations will be enforced if symptoms are present.
  4. Study Abroad
    All international study abroad experiences going forward are canceled through August 17, 2020. Academic Programs Abroad (APA) is working with the Bursar’s office to reimburse students for fees they have already paid. If faculty members or students have purchased airline tickets, they should contact APA for instructions about reimbursement.
  5. Employee Responsibilities Related to COVID-19
    • Any faculty or staff member who comes in contact with a person that is suspected of or has tested positive for COVID-19 should self-isolate for 14 days and is not permitted to return to work during that period.
    • Any faculty or staff member with symptoms consistent with COVID-19 must seek medical attention.
    • Any faculty or staff member with a household member that shows symptoms consistent with COVID-19 or tests positive for COVID-19 must self-isolate for 14 days.
    • A person who has tested positive for COVID-19 may only return to work with a doctor’s release.
    • Faculty and staff who are eligible for telecommuting must have a Telecommuting Agreement from their supervisor and maintain records of duties/work performed.
    • LSU System is recommending telecommuting the LSU A&M campus to “non-essential” employees. Faculty and Staff should work with their supervisor to determine who is essential and eligible for telecommuting.
  6. Research Projects Requiring International Travel
    • Anyone participating in research projects or collaborative initiatives internationally contact the Office of the Vice President for Agriculture to discuss opportunities for continuity of programs. International travel will not be approved, but other solutions may be available.
  7. Parish Offices, Research Stations and all other AgCenter Facilities

*All offices are closed to visitors.

  • On-Campus Buildings/Facilities- Operations will first partially resume in Efferson Hall effective May 18, 2020. Faculty and staff domiciled in Knapp Hall should continue to work remotely unless otherwise directed by their unit head. Academic departments on campus will re-open with a building occupation less than 25%. All personnel that can work remotely should continue to do so until further instructed to return. For shared buildings, the total occupation cannot exceed 25%. Department heads in shared buildings should coordinate with other departments to ensure they do not exceed the maximum occupancy.
  • Parish Extension Offices- Parish governments have and will continue to open over the next few weeks. Employees domiciled at parish offices should remain in remote work status and only make brief visits for necessary materials and items where permitted. Any employee that is unable to work remotely may be approved by their Parish Chair to return to the office. Occupancy of the office is not to exceed 25% of personnel authorized to work from a specific location. Parish offices are closed to visitors until further notice. Please continue to work with our clientele virtually; all travel should be limited to that which is deemed essential.
  • Research Stations and Other AgCenter Facilities- In coordination with the Regional Directors and Program Leaders research stations were opened statewide effective Monday, May 4, 2020. Only faculty and staff deemed essential by their Regional Director or Station Coordinator should physically report to their station. All other personnel should continue to work remotely with the necessary paperwork completed for remote work status. For locations that require the return of faculty and staff, occupancy shall not exceed 25% of that location. The operations and functions being performed on these stations are critical to the continuity of our research programs and the sustainability of the Agricultural industries.

*Special leave for office closure authority expires once your office is open or on May 31, 2020 (whichever is sooner) by directive of the Civil Service Commission. After this date, any Civil Service employee that cannot return or complete their duties remotely will be required to take their personal leave.

*Please contact Human Resources Management if there are any extenuating circumstances or hardships for employees such as personal or family illness or daycare closures. Federal guidelines may make provisions for special leave in these cases.

8. In-State Meetings and Events

  • Statewide travel by faculty and staff is prohibited without prior authorization from the appropriate Program Leader or Regional Director. This includes but is not limited to the following: agent meetings with clients, subject matter specialists and researchers traveling in the state on official business, and other direct contact meetings unless prior approval is obtained.
  • Faculty and their assigned staff members conducting research are authorized to travel to maintain necessary research functions at research stations and off-station research sites, existing and planned.
  • Only travel that is absolutely essential and time critical will be considered for approval.
  • Please use available technology for communicating with and serving our clients remotely.
  • Microsoft Teams can be utilized for larger meetings and events statewide (Training available online).
  • Meetings with out-of-state attendees and participants should be conducted by video conference.
  • Special consideration may be given upon request for events exceeding the currently established attendee threshold. Request for exceptions should be approved in writing by the Vice President for Agriculture.

9. 4-H / FFA / Youth Development Initiatives

  • All parish extension offices are closed to visitors.
  • Louisiana FFA events are now postponed until further notice.
  • All face-to-face 4-H multi-parish, regional and state 4-H youth development programs are suspended.
  • 4-H University scheduled for June 23-26, 2020 will not be face to face but looking at virtual opportunities.
  • All Grant Walker 4-H Educational Camps (Parish and LOST) – Canceled
  • 4-H Day at the Capitol – Canceled
  • Lunch at the Governor’s Mansion (Leadership Boards) - Canceled
  • District/Regional Horse Shows – Canceled (state show, if allowed, will not have qualifying requirements.)
  • Louisiana 4-H Hall of Fame – rescheduled for October 10, 2020
  • 4-H University – Transitioning to virtual format and will provide as many contests as possible.
  • National 4-H Shooting Sports Contest – Canceled on April 2nd by national committee
  • All Marsh Maneuvers Camps – Canceled
  • 4-H Fashion Board New York Trip – rescheduled to July 2021

10. Contacts:

Innovate . Educate . Improve Lives

The LSU AgCenter and the LSU College of Agriculture

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